Unlike traditional VAs, we're true operational partners. Our four-week integration process transforms your workflow through tailored calibration sessions.
AI Arbitrage Advantage (Premium $3,000+/month): Our proprietary AI systems learn preferences while automating routine tasks. Premium clients receive enterprise-grade capabilities without building infrastructure—with 30% time recovery guaranteed.
Results-Driven Approach: Performance guarantees back every service. Custom dashboards track ROI metrics, enabling operations scaling without proportional headcount increases. Enhanced analytics and AI optimizations exclusive to clients investing $3,000+/month.
Why We're Different
Early Adopter Ecosystem: Access our network of innovative leaders. Premium clients ($3,000+/month) unlock industry-specific AI workflows typically reserved for enterprise organizations.
Ironclad Guarantees: We offer unmatched service guarantees including productivity increases, fixed response times, and cost savings. If we don't deliver, you don't pay—fueling our rapid growth across the PNW. Enhanced AI-powered productivity guarantees available exclusively for clients at the $3,000+/month tier.
Our onboarding begins with an operational assessment identifying immediate optimization opportunities. For premium clients ($3,000+/month), we deploy advanced AI-powered processes that transform how you delegate, manage, and scale—providing strategic support that amplifies capabilities without traditional staffing overhead.
Focus on strategic work while we handle routine tasks
Integration with your existing workflow
Dedicated support team backing your assistant
Streamlined processes for efficiency
Premium AI-Enhanced Services ($3,000+/month)
Enterprise-Grade AI Capabilities
Advanced task automation
AI-driven research and analytics
Predictive scheduling and calendar optimization
Intelligent document processing
Custom workflow design and integration
Premium Advantages
Deep workflow integration for maximum efficiency
AI-enhanced systems with predictive assistance
Advanced automation across all business processes
Exclusive access to enterprise-grade AI capabilities
Comprehensive optimization of your operations
Professional Back-Office Solutions
Our comprehensive back-office solutions provide the infrastructure and expertise your business needs to operate at peak efficiency. By outsourcing these critical functions, you can focus on strategic growth while we handle the operational details.
Administrative Excellence
Calendar & inbox management with AI-powered prioritization
Document organization and advanced filing systems
Communication coordination across departments and stakeholders
Compliance monitoring and deadline tracking
Meeting preparation and comprehensive follow-up
Travel arrangements and expense management
Smart Automation
Workflow optimization using cutting-edge AI tools
Data entry automation with accuracy verification
Process streamlining through custom templates
Repetitive task elimination and time-saving protocols
Cross-platform integration and synchronization
Performance analytics and improvement tracking
HR & Payroll Management
Employee documentation and record maintenance
Payroll processing with tax compliance
Benefits administration and enrollment support
Onboarding and offboarding process management
Leave tracking and attendance management
HR compliance reporting and documentation
Financial Intelligence
Monthly performance reports with trend analysis
Custom financial dashboards for executive decision-making
Audit-ready documentation and organized record-keeping
Accounts payable and receivable management
Budget tracking and variance reporting
Cash flow forecasting and management
Cost Savings
Achieve 30-50% cost reduction while improving efficiency.
Compliance
Ensure regulatory compliance and strategic tax planning.
Availability
Access real-time data and get dedicated account support.
Our scalable solutions integrate with your operations, providing customized financial management that grows with your business. With flexible service and transparent pricing, you can adjust support as needed.
Each client has a dedicated account manager who ensures consistency, accountability, and personalized attention.
Your 90-Day Journey to Operational Excellence
Experience a structured onboarding process with Riva Group. Our VEA services are designed for all client levels, with two distinct service tiers:
Our Service Tiers
Standard Package
Comprehensive support for all clients, including:
Strategic operational partnership
Four-week integration process
Tailored workflow calibration
Results-driven approach with performance guarantees
Custom ROI tracking dashboards
Access to our early adopter ecosystem
Ironclad service guarantees
Premium Package ($3,000+/month)
Everything in the standard package, plus exclusive AI capabilities:
Proprietary AI systems that learn your preferences
30% time recovery guaranteed
Enterprise-grade AI capabilities without building infrastructure
Enhanced analytics and AI optimizations
Industry-specific AI workflows typically reserved for enterprises
Advanced AI-powered productivity guarantees
Standard Package: 90-Day Roadmap
Days 1-30: Foundation Building
Complete operational assessment and workflow mapping
Basic task management setup
Establish communication protocols and expectations
Key Resources: Implementation specialist
Days 31-60: Acceleration Phase
Process refinement and team coordination
Train VEAs on your specific business processes
Key Resources: VEA training academy
Days 61-90: Optimization & Scale
Refined VEA workflows and continuous improvement
Complete team coordination systems with performance tracking
Transition to independent VEA operation with strategic support
Key Resources: Standard support team
Premium Package ($3,000+/month): 90-Day Roadmap
Days 1-30: Foundation Building
Complete operational assessment and workflow mapping
Deploy advanced AI tools: ChatGPT Enterprise, Asana/ClickUp, Notion AI
Establish communication protocols and expectations
Configure n8n/Zapier/Make.com for workflow automation
Begin calendar and email optimization with AI-powered filtering
Key Resources: Implementation specialist, AI configuration toolkit, workflow template library
Days 31-60: Acceleration Phase
Deploy advanced AI integrations across departments
Establish data analytics foundation with Tableau/Power BI
Train VEAs on your specific business processes
Begin document processing automation with OCR/NLP
Key Resources: VEA training academy, integration specialists, custom AI prompt library
Days 61-90: Optimization & Scale
Implement advanced workflow automation across all systems
Establish AI-enhanced reporting and forecasting
Complete team coordination systems with performance tracking
Transition to independent VEA operation with strategic support
Deploy continuous improvement protocols with AI optimization
Key Resources: Performance optimization toolkit, AI workflow library, strategic advisor
Key Deliverables Comparison
Standard Package
Administrative Excellence
Basic email and calendar management
Calendar management and scheduling
Travel & expense automation with policy compliance
Revenue Acceleration
Basic lead management
Customer onboarding assistance
Business Intelligence
Basic reporting and research
Premium Package ($3,000+/month)
Administrative Excellence
AI-powered communication management
Intelligent document processing
Calendar optimization with smart scheduling
Revenue Acceleration
AI-enhanced lead qualification
Automated outreach campaigns
Streamlined customer onboarding with AI
Proactive retention strategies
Business Intelligence
Cutting-edge analytics dashboards
Automated research compilation
Competitor tracking systems
Performance metrics with full transparency
Get Started: Your Partnership Journey
We're committed to transforming your business operations through a perfect blend of human expertise and technological innovation. Here's what you can expect from our partnership:
Customized Solutions
Your dedicated team will tailor our services to your specific industry needs and growth objectives, ensuring perfect alignment with your business goals.
Transparent Communication
Experience clear, proactive updates through our advanced tracking systems and regular check-ins, keeping you informed every step of the way.
Measurable Results
Track your success through comprehensive analytics and performance monitoring, focused on real improvements in efficiency and productivity.